10 Essential Business Travel Tips for NYC

1. Book Airport Transportation in Advance

Don't leave airport transfers to chance. Pre-book black car service when you book your flight. Benefits include flat-rate pricing (no surge), guaranteed availability, and flight tracking for delays.

2. Choose the Right Vehicle Type

Business sedan for solo travel, luxury sedan for client meetings, SUV if you have colleagues or extra luggage. Having appropriate transportation reflects on your professionalism.

3. Use Travel Time Productively

With WiFi-equipped vehicles and professional chauffeurs handling navigation, use the 45-60 minute airport ride to prepare for meetings, respond to emails, or make calls.

4. Set Up a Corporate Account

If you travel to NYC regularly (3+ times/year), establish a corporate account for NET 30 payment terms, monthly invoicing, and volume discounts. Eliminates expense report hassle.

5. Build in Buffer Time

NYC traffic is unpredictable. For critical meetings, add 15-20 minutes to estimated travel time. For airports, arrive 2.5 hours before domestic flights, 3 hours for international.

6. Consider Hourly Service for Multiple Meetings

If you have 3+ meetings across Manhattan, hourly service (3-hour minimum) is more cost-effective than multiple point-to-point trips. Your driver waits between meetings.

7. Know Your Airports

• JFK: Furthest (16 miles), but best international connections
• LaGuardia: Closest (8 miles), domestic only, notorious for delays
• Newark: Good alternative, excellent for NJ meetings

8. Expense Properly

Black car services provide detailed receipts with all information needed for expense reports. Request invoice be emailed to your accounting department for streamlined processing.

9. Use Direct Communication

Establish direct contact with your car service provider. Having a dedicated contact person ensures consistency and allows last-minute adjustments without app frustration.

10. Plan Return Trip Early

Don't wait until your last meeting to book return airport transportation. Reserve when you arrive—you can always adjust pickup time based on how your day unfolds.