Corporate Guide • 10 min read
Corporate Car Service Guide: Everything You Need to Know
For companies sending employees to NYC regularly or entertaining clients, a corporate car service account can save time, money, and administrative headaches. This guide covers everything from selection to implementation.
Why Corporate Car Service?
- Cost Control: Flat rates prevent surprise expenses from surge pricing
- Simplified Billing: One monthly invoice vs. dozens of expense reports
- Professional Image: Luxury vehicles impress clients and partners
- Employee Satisfaction: Reliable, comfortable transportation
- Volume Discounts: Save 5-15% based on monthly usage
Selecting a Provider
Key Criteria
- ✓ Fleet quality and variety (sedans, SUVs, vans)
- ✓ 24/7 availability and customer service
- ✓ Technology (online booking, trip tracking)
- ✓ Billing flexibility (NET 30, monthly consolidation)
- ✓ Driver training and background checks
- ✓ Insurance coverage (minimum $1M liability)
Setting Up Your Account
- Initial Consultation: Discuss volume, needs, and pricing
- Submit Company Information: W-9, credit references
- Assign Account Manager: Single point of contact
- Set Up Booking Methods: Phone, email, online portal
- Employee Authorization: Who can book, approval workflows
- Billing Setup: Monthly invoicing, NET 30 terms
Managing Corporate Usage
Usage Policies
- • Define approved use cases
- • Set vehicle class by role
- • Establish booking procedures
- • Create approval thresholds
Cost Control
- • Monthly usage reports
- • Department cost allocation
- • Budget vs. actual tracking
- • Optimization recommendations
Typical Pricing Structure
| Monthly Volume | Discount | Benefits |
|---|---|---|
| 5-9 rides | 5% | Priority dispatch |
| 10-19 rides | 10% | + Dedicated manager |
| 20+ rides | 15% | + Custom reporting |
| 50+ rides | Custom | + Volume guarantees |
Start Your Corporate Account
Noble serves 500+ corporations in NYC. Setup takes 24 hours. Call or visit our corporate page.
Set up corporate account →